The challenge

Avante Capital Partners' monthly portfolio tracking had become a time sink. The deal teams were already running rigorous monthly and quarterly review processes, tracking key metrics such as EBITDA (across multiple definitions), covenant compliance, KPIs, and valuations. However, these processes were highly manual and required significant coordination across systems, formats, and stakeholders.

Ultimately the time spent on portfolio management meant less bandwidth for deal sourcing, underwriting and portfolio company support. Data quality was inconsistent, manual hard-coding introduced risk of error, and management’s visibility on performance was delayed as the deal teams and finance team did their monthly reviews.

They also had an ongoing trial with another vendor that wasn't gaining traction. The team needed a platform that could handle the complexity of private credit workflows: multiple EBITDA definitions (reported, adjusted, compliance, valuation), layered debt structures (revolver, senior, junior, seller notes), and SBA-specific tracking requirements.

Why Lumonic

After evaluating alternatives, Avante chose Lumonic for three reasons:

1. Purpose-built for private credit - not retrofitted from a broader portfolio management tool. The platform natively supports multiple EBITDA definitions, complex debt structures, and covenant tracking out of the box.

2. Flexible implementation - Lumonic started with a small cohort of companies (one per deal captain) and scaled from there, letting the team validate the system without disrupting live reporting cycles.

3. High-touch service - during compressed quarter-end timelines, the Lumonic team was on call and available in real time. That responsiveness became a defining characteristic of the relationship and a key reason Avante deepened their use of the platform over time.

The impact

Portfolio review: weeks to days

This was the breakthrough. Within months of going live, portfolio review templates were 80-90% complete with what the team described as significant time savings. The review process for individual companies went from roughly an hour per company to about 10 minutes, allowing teams to spend less time assembling data and more time analyzing performance, risk, and trends. Importantly, these efficiencies did not reduce rigor, they enhanced it by enabling more consistent, complete, and timely analysis across the portfolio.

As the team got deeper into the platform, the quarterly portfolio review process that previously took a couple of weeks was being completed in 2-3 days. The most recent cycle was what Avante described as their fastest ever turnaround and easiest portfolio review yet - completing it just 2.5 weeks after financials were due.

“Lumonic gives me a more timely and comprehensive view over our portfolio, enabling me to be more responsive to changes in our portfolio companies and better manage risk across our funds.”

Paul Hayama – Senior Partner and Chief Investment Officer

Annual meeting prep: weeks to days

Avante utilized Lumonic's Excel plugin to prepare their LPAC and annual meeting presentations. Automated calculations for revenue growth, EBITDA growth, leverage ratios, and compliance stats across the entire portfolio cut prep time from a few weeks to 3-4 days.

Valuations: a new workflow

Perhaps the most impactful downstream benefit was how the platform transformed Avante's valuation process. Once the quarterly portfolio review data was validated in Lumonic, the finance team used those checked numbers directly as inputs to their valuation models. What used to be a separate, manual effort became a more integrated extension of the review process, improving consistency, auditability, and overall efficiency without compromising the depth of analysis applied.

Real-time dashboards and reporting

Lumonic introduced color-coded dashboards that give Avante a portfolio-level view of performance, risk, and compliance at a glance. Instead of assembling slides or digging through spreadsheets, the team pulls up live dashboards that surface hotspots and highlight trends across funds. It's become the starting point for every portfolio review conversation.

“The platform improves both the efficiency and accuracy of our reporting, particularly in situations where company-specific nuances matter. Having a centralized system that captures those details allows us to produce more consistent and reliable outputs across the portfolio.”

— Victor Villalpando, Vice President, Avante Capital Partners

Automated compliance and risk monitoring

Today, Lumonic runs a full automation stack across Avante's portfolio:

• Automated portfolio review checklists with deadlines pushed to all active portfolio companies and covering team members

• Proactive, future potential covenant breach notifications with projected breach logic and commentary fields

• EBITDA miss triggers with attestation workflows

With better visibility into who was responsible for what, the team has improved deliverable completion rates across the portfolio and strengthened overall accountability. These enhancements have contributed to a more robust and systematic approach to risk monitoring and portfolio oversight.

“Lumonic has been a tremendous asset in automating and consolidating otherwise tedious tasks such as spreading financials and hardcoding data books, while improving the consistency and reliability of our portfolio monitoring and risk oversight processes”

— Josh Zhuo, Associate, Avante Capital Partners

Scaling with Avante's growth

Since the partnership began, Avante has grown significantly - expanding the team, bringing on new senior leaders, closing their next fund, and preparing to scale again. The portfolio is on track to more than double.

Lumonic scaled with them. What started as a small pilot now runs automated workflows across the entire portfolio. Avante's finance team independently built an internal framework documenting how the firm uses Lumonic for risk management, investment committee review, and GP-level workflows - and socialized it across leadership.

What's next

The Finance function’s reporting timeline has been significantly compressed from 45–60 days post-quarter to approximately 30 days, with a continued focus on further improvement. As Avante's portfolio continues to grow, the team is focused on expanding how they use the platform - from deeper collaboration with co-lenders to bringing Lumonic into earlier stages of their investment process.

Results at a glance

Ready to see Lumonic in action? Request a demo with our team to learn more.